Scenario: what we would build
Automation for factories and workshops, from the gate to the dispatch bay
A factory’s office spends its month assembling facts the floor has already produced: who came in and when, which job is at which stage, which supplier bill matches which receipt. Most of that can assemble itself, so the supervisors and the accounts team work on the exceptions.
In short
For a factory or workshop, automation connects the gate, the floor and the office. Biometric punches build the muster and the payroll by rule, with overtime, advances and deductions. Production is tracked job by job through your stages, and stuck jobs and missing punches are listed every morning. Supplier bills are read and matched to receipts. Approving leave, excusing a late day, reprioritising a job and the quality sign-off stay with people.
The operations map
Who could take each part of the work
Pay follows hours and output for a few hundred people on shifts, attendance comes off a biometric machine as an export, and the month takes a week to close.
- Voice agent
- Task agent
- Repetitive-work agent
- Customer agent
- By rule
- Attendance Manual Automated Punches to muster as they happen
- Payroll Manual Automated Overtime, advances, deductions by rule
- Payslips & bank file Manual Automated Produced when the month is locked
- Leave requests Manual Automated Routed to the right approver
- Production stages Manual Automated Tracked job by job
- Morning exceptions Manual Automated Stuck jobs and missing punches listed
- Supplier bills Manual Automated Read and matched to receipts
- Approvals Manual People Late days, leave and the month signed off
- Reprioritising Manual People A supervisor decides
- Quality sign-off Manual People A person inspects
An illustration, not a client story: a typical map for this kind of business, drawn from what such businesses ask for. Your own map comes out of the study.
Where the office’s time goes
Month end is the hardest week: attendance exported from the machine, pasted into a sheet, corrected by hand and turned into pay for a few hundred people on shifts. Through the rest of the month, supervisors are asked where a job is, and the answer is a walk across the floor or a phone call.
Supplier bills arrive by post, email and WhatsApp, and someone checks each one against the goods receipt before it is paid.
- Attendance exports corrected by hand
- Overtime and advances kept in separate sheets
- “Where is this job?” asked by phone
- Supplier bills checked line by line
- Problems found at month end, not on the day they happen
What we would build
AurumOne, our payroll and HRMS product, takes punches from the biometric devices as they happen, builds the muster, flags missing and unmatched punches, and calculates pay by rule. Payslips and the bank file are produced once the month is locked.
On the floor, each job is recorded at each stage with a tap on a screen or a scan of the job card, so the office sees counts and ageing without asking. A repetitive-work agent reads supplier bills into records and matches them to purchase orders and receipts, listing the differences. Every morning the people in charge get one short list: jobs stuck at a stage, punches missing from yesterday, bills that do not match.
- Muster and payroll from device punches
- Production stages recorded from the floor
- Supplier bills read and matched
- A morning exceptions list
- Leave requests routed to the right approver
What stays with people
Approving leave and excusing a late day, signing off the month, deciding which job goes first when two are late, and inspecting quality. The system puts the facts in front of the person deciding: the punches, the stage history, the bill and the receipt side by side.
What it connects to
The biometric attendance devices, the screens or scanners on the floor, your ERP or accounting software for purchase orders, receipts and the salary journal, and the bank transfer format your bank accepts.
- Biometric attendance devices
- Shop-floor screens or job-card scanners
- ERP or accounting software
- Bank transfer files
Questions
Common questions
Do we have to start with everything at once?
No. Most factories start with attendance and payroll, because it is the most rule-bound part and the month-end pain is the sharpest. Production tracking and bill matching can follow, and connect later.
How do workers record progress without slowing down?
With as little effort as possible: a tap at a screen by the stage, or a scan of the job card. We design it with the supervisors, because a status nobody records is a status nobody can trust.
Can supervisors work in Gujarati or Hindi?
Yes. AurumOne works in English, Hindi, Gujarati and Bengali, chosen per person, so a supervisor can check the muster in Gujarati while accounts closes the month in English.
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